Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Institutional Review Board (IRB): Faculty Resources

Contact the IRB

email icon Email us at and CC your dissertation chair

 Visit the IRB Office Hours page


Getting Started

This page provides guidance for the chair/mentor role in the IRB process. Please review the materials on this page to ensure that you are providing exceptional support for student researchers.

Here are general suggestions for supporting students in the IRB Process

  1. Plan ahead to consider the feasibility and risk level during the initial planning phase during the first dissertation course.
  2. Encourage students to visit the IRB website early and often and to attend IRB events
  3. Realize that studies can take longer to be approved if they are greater than minimal risk (GTMR); use resources from the Department of Defense (DoD), Veterans Affairs, military, hospitals, prisons, or a site with its own IRB; or involve recruiting or collecting data outside the United States. Advise students of this early in the process.
  4. Remind students never to change anything about an approved IRB protocol without first submitting a request to modify the study using the process described above. This includes adding additional sites.
  5. Remind students whose research involves human subjects to submit an IRB study closure form when data collection is completed and the data are de-identified and securely stored according to the procedures on the approved IRB application. In addition, we recommend that the committee check to see that the student has sufficient data prior to closing the study.
  6. Check that you have current CITI certification status.
  7. Use the Faculty Checklist to ensure students complete their IRB applications correctly. 

Who Answers What?

What is the role of the IRB?

  • Protection of Human Participants
  • Handle general IRB process-related questions

What is the role of the Chair/Mentor?

  • Encourage researchers to review the IRB website for resources
  • Encourage researchers to attend Group Writing Sessions
  • Encourage researchers to attend Office Hours
  • Support the researcher in terms of methodology 

How to Submit to the IRB

When a student completes their IRB application and submits for the first time, their IRB application will be sent directly to the chair/mentor. Once the application arrives on your IRBManager dashboard, you will need to verify two things:

  1. Confirm that you are the chair/mentor
  2. Confirm that the title of the study aligns with the researcher's study

No further action is required beyond these two items. Once you have confirmed these two items, you should submit the application to the IRB.

Please note that the application will only be submitted to you for the student's first submission. Once the student submits for the first time, any correspondence will be between the student and IRB/IRB reviewers. You will no longer be reviewing the application beyond the first submission.

To submit a student's IRB application, please follow the steps below: 

  1. Login to IRBManager
  2. Click on the "xForms" tab,
  3. Click on the "IRB Application" that you would like to submit,
  4. Verify that you are the Chair/Mentor,
  5. Verify that the title of the study aligns with the student's study, 
  6. Scroll to the bottom of the application,
  7. If the information is correct, select "Yes" for "Chair/Mentor Determination,"
  8. Import/upload your CITI training
  9. Click "Next," then "Submit"

Additional CITI Resources

CITI Training - Additional Resources for Faculty

NCU has acquired additional training courses for NCU faculty members. These new options are now available for all faculty to add to their accounts.

  • Essentials of Research Administration (ERA) – consists of 5 modules
  • IRB Administration – consists of 5 modules

These courses are optional and may not be taken in lieu of the required CITI training: Social & Behavioral Educational (SBE) course. Please see instructions below, if you are interested in adding these courses to your CITI Program account.

How do I add the course(s) to my CITI account?

  1. Login to CITI Program
  2. Under Institutional Affiliation, next to "Northcentral University," select View Courses
  3. Scroll down to Learner Tools for Northcentral University and select Add a Course
  4. The questions for course enrollment will then be displayed (to add the above-mentioned courses, select the applicable options for questions 7 & 8)